We all understand the importance of delegation, yet very few know how to do it properly. Here are a few tips to help you delegate work effectively.
It is important to note that overloading your team will have a negative impact, so before you delegate work make sure that you understand how much work they currently have to do. Next identify any extra capacity in your team and consider whether this is enough to complete a delegated task or project. Set a deadline that is realistic and achievable for the person or team to whom you are delegating the work.
Be Specific about What You Want Done
Be clear as to the purpose of the delegated work and what kind of results you expect. Providing a written outline of what you require can be useful, as this gives your team something to refer back to. Finally, take the time to answer your team’s questions – this takes less time than redoing the work!
Leave Them to It
Once you have delegated work to someone who is well equipped to handle the task, allow them to be imaginative in their approach and do something in a differently or better way. How they do the work doesn’t really matter, as long as it produces the right results. Remember – nobody likes to be micro managed.
Develop Your Team
You can use delegation to empower team members and encourage them to develop new skills and expertise. Make sure that they feel comfortable to ask questions: let them know that you are happy to clarify anything they may be unsure about.
Have a system in place so that your team can report their progress without having to constantly interrupt you during the day. Setting dates for progress updates can be useful.